matnewman.com

How to automatically remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them

Mat Newman  December 11 2012 11:59:13
In IBM Lotus Notes 6/7/8, a meeting invitation sent to you via email will not automatically be removed from your Inbox after you accept/decline/or otherwise respond to the request.  To have them automatically removed (so that you don't accidentally remove the invite, and thus delete the calendar entry) it's best that you change your IBM Lotus Notes preferences so Notes removes them automatically for you.

Another one courtesy of Twitter:

Lotus Notes meeting requests and invites--I hate them so much. You can't delete them and they never go away--just get out of my inbox!


This is a really easy one to solve!
1.        File
2.        Preferences
3.        Calendar and To-Do
4.        Display (tab)
5.        Notices (tab)
6.        Check: Remove meeting notices from my Inbox after I process them (figure 1)
7.        Click OK.

Figure 1: The remove meeting invitations option

How to automatically remove meeting invitations from your IBM Lotus Notes inbox after you have responded to them

And for those meeting entries that are still in your Inbox:
1.        Choose the Drop-Down arrow next to the "Folder" icon on your Mail Database Action Bar,
2.        Choose "Remove from Folder"

Automatically removing meeting invitations from your IBM Lotus Notes Inbox after you have responded to them - Easy!
Comments

1Andrew Pollack  12/11/2012 12:21:43  
How to automatically remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them

I prefer to remove meeting requests BEFORE I see them and respond. I hate meetings.

2Mat Newman

12/11/2012 12:41:46  How to automatically remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them

@1, Andrew: LOL, that's another way to deal with meeting invites :-)

Mat Newman IBM Champion

3Pradeep  06/27/2013 20:45:35  
remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them This check box get enabled automticly

Remove meeting notices from my inbox after I process them.This check box is getting checked automatically. how to stop that? if you know please respond to me.

4Mat Newman

06/28/2013 14:35:19  How to automatically remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them

@3, Pradeep: If this is being checked without you changing it yourself then your Administrator has configured a policy setting to turn it on. Question: WHY do you want this feature turned off?

Mat Newman IBM Champion

5Francis  10/01/2013 3:29:49  
How to automatically remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them

how do you set up lotus notes so it will automatically update the calendar when you receive an email notification that an event was deleted?

6Stephen Bailey  10/05/2013 1:55:51  
How to automatically remove meeting invitations from your IBM Lotus Notes Inbox after you have responded to them

...and if Notes doesn't do what you set it to do, and you haven't got a policy which could be causing the issue? (I've tried setting it to something else, then back again, and I've also re-applied the template, and checked for protected design elements...)

I've got a couple of Notes 8.5.3 FP3 users with the standard 8.5.3 mailbox template with that problem at the moment. Not sure if it's affecting all users on the server at the moment.

Mat Newman

THE Lotus Notes Guy. Productivity Guru. Social Evangelist. IBM Champion for IBM Collaboration Solutions, 2011/2012/2013. IBMer. Views are my own.

#GetProductive #GetLotusNotes

Mat Newman

New to IBM Lotus Notes? START HERE



I'm attending. IBM Software.
      Lotusphere 2012. Business. Made Social. January 15 - 19. Orlando,
      FL. Drive Adoption for IBM Connections



Home  | 

Get Serious. Get Domino.